outstanding balance vs total budget — how the numbers connect

set on the overview tab. doesn't change unless you renegotiate. for change orders, edit the budget and explain it in an update post so the customer's portal reflects the new total.

shows on the project list. equals total scheduled draws minus total paid draws. if your draws sum to less than the budget, that gap is also outstanding (you haven't billed it yet).

every paid draw drops outstanding. final payment at delivery brings it to zero. when outstanding is zero before the build's done, you've over-billed — or the customer paid early.